Workplace harassment can create a toxic environment that affects the well-being and productivity of all employees. Proper documentation of harassment is essential for building a strong case when filing a complaint.
Following established documentation procedures can help ensure thorough and accurate record-keeping of harassment incidents.
Record incidents in detail
Make an effort to record every instance of workplace harassment immediately after it occurs. This record should include the date, time, location and the names of those involved. Try to describe what happened in detail, using the exact words spoken if possible. Specific and accurate records are especially helpful in establishing a pattern of behavior.
Save any physical evidence
Physical evidence related to the harassment can make a huge difference during the claims process. This includes emails, text messages, voicemails and written notes. Take screenshots or photographs of any offensive content if the harassment occurs online or in a digital format. Keeping this evidence in a secure location ensures it remains intact if needed later.
Identify witnesses
If others witnessed the harassment, document their information if it is safe to do so. Note the names and positions of these witnesses and, if possible, a brief description of what they saw or heard. Witnesses can provide additional support when verifying the claims of harassment.
Report the harassment
After documenting the harassment, report the incident according to your company’s policies. Provide the documented evidence to the appropriate person or department. It is important to then follow up on the report to ensure that those with authority are taking action. If the issue does not resolve internally, it may be necessary to involve state agencies such as the Indiana State Personnel Department.
Proper documentation of workplace harassment under Indiana law strengthens a claim and increases the chances of a fair resolution. Never forget that you have the right to protect yourself and your coworkers from toxic workplace behavior.
